VCT

Voice Convert Text (VCT) System

1.0 Introduction

The Voice Convert Text (VCT) system is specialized software designed to simplify the process of converting both live and pre-recorded audio recordings into text automatically. With the use of the VCT system, management staff, stenographers, or secretaries can easily record audio, transcribe, edit text content, and export it into document files efficiently and quickly—without requiring any programming knowledge.

2.0 Objectives

- To provide immediate recording and transcription of conferences, meetings, hearings, or appeals within the targeted timeframe.
- To establish a systematic and transparent note-taking system.
-To enable instant search and retrieval of records and transcripts.
- To ensure transcripts are accurate and contain no missing key facts.
- To maintain highly accurate voice recordings.
- To prioritize the accuracy of key factual details.
- To automatically transcribe live or pre-recorded audio into text files quickly.
- To enable fast and efficient text editing.

3.0 Advantages

- Converts voice recordings into digital audio files.
- Automatically and rapidly transcribes live speech into text files.
- Uploads audio files from portable drives for quick transcription of pre-recorded speech into text files.
- Eliminates the need for traditional shorthand transcription methods (the system automatically transcribes speech into text).
- Allows editing of text derived from recorded audio.
- Supports exporting edited text files to Microsoft Word.
- Stores both digital audio and text data securely on the server.

4.0 Application Areas

The VCT system can be applied across multiple industries and operational environments, including:

- Conference Halls
- High Court / Lower Court
- Meeting Rooms
- Video Conference Rooms
- Corporate Offices – for internal meetings, minutes, and documentation.
- Government Departments & Councils – for hearings, reports, and administrative meetings.
- Educational Institutions – for lectures, online classes, and seminars transcription.
- Media & Broadcasting Agencies – for interviews, news reports, and podcasts.
- Healthcare Sector – for medical dictation, doctor’s notes, and patient reports.
- Customer Service Centers – for recording and analyzing client conversations.
- Legal Firms – for depositions, witness statements, and case documentation.
- Training & Workshops – for capturing speaker notes and Q&A sessions.
- Event Management Companies – for conferences, symposiums, and forums.
- Research & Academia – for interviews, focus groups, and research documentation.
- Tourism Industry – for multilingual tour guide narration, visitor audio assistance, and travel information archiving.
- Museums & Heritage Centers – for voice-guided tours, exhibit narration recording, and transcription of historical content.